Job Description:

Job Purpose 

To timely and efficiently handle secretarial affairs for FN.

Job Dimensions 

1. Internal interface: interface with CSPC colleagues at various levels, esp. management team, line managers, department secretaries.
2. External interface: visitors from outside.

Principal Accountabilities 

The secretary reports to FN providing secretarial and administrative support and assistance to FN and the Finance Department.
1. Provide secretarial and administrative support to FN in daily work, such as preparing correspondence, internal & external liaison, receiving visitors, translating, arranging travels, arranging conference calls, and scheduling meetings.
2. Coordinate internally and externally for submission of Monthly Reports and Board Meeting papers.
3. Assist FN in issuing the Monthly Board Report.
4. Coordinate logistics arrangements for workshops, customer visits, conferences, company & department events and other meetings when necessary.
5. Provide assistance to FN in conducting research and analysis, and prepare quality presentation.
6. Issue delegation of authority on behalf of FN and other department managers.
7. Control and manage the documents and filing for FN.
8. Be in charge of company and financial chops usage.
9. Involve in ad-hoc tasks/ project works assigned by FN.

Qualifications & Experience

1. Educational background:
• University graduate preferably from Finance & Accounting disciplines.
2. Work experience:
• Preferably with some working experiences in a multi-national company or JV.
3. Language proficiency:
• Fluent in spoken and written English and Chinese/Mandarin.
4. PC skills:
• Proficient in typing and information technology skills (English and Chinese) (e.g. Windows,Word, Excel, Power Point, internet and intranet and email).

Estimated Report Date 


Other Information 

It's temporary position with 9 months.